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Agenda for Davidson Board of Commissioners’
November 12 Meeting Agenda Now Available

The Town of Davidson Board of Commissioners will meet on Tuesday, November 12 at 6:00 p.m. for their regularly scheduled meeting in the Davidson Town Hall board room.

Please note, the meeting will be called to order at 5:00 p.m. for a closed session and will return to open session at 6:00 p.m.
 
The most recent agenda and associated documents are now available via this link:
http://townofdavidson.org/73/Meeting-Agendas-Minutes

The Town of Davidson has changed to a new agenda management system for the all board of commission and advisory board meetings.  All future meeting agendas, minutes, and video streaming will be available on the town's website
http://townofdavidson.org/73/Meeting-Agendas-Minutes

Meetings are arranged by date, with the most recent at the top of the list. Click Video to listen to the meeting and view agenda documents, or Agenda or Minutes to see just the documents. You can also search the archives by typing keywords into the Search box.

The agenda follows:
TOWN OF DAVIDSON
BOARD OF COMMISSIONERS
2nd Tuesday Regular Meeting (Due to Holiday Schedule)
Town Hall Board Room - 216 S. Main Street
November 12, 2019 6:00 PM 


I. CALL TO ORDER - 5:00 P.M.

II. CLOSED SESSION

(a) NCGS§143-318.11 (a)(3) Consult with Attorney - Charde, et. al. v. Town of Davidson, et. al.

(b) NCGS§143-318.11(a)(5) Concerning the acquisition of real property owned by Hovey Enterprises located at 206 Potts Street for the intended use by the public works department.

III. ANNOUNCEMENTS - 6:00 P.M.

IV. CHANGES TO AGENDA

V. PUBLIC HEARING

(a) 310 Concord Road (Martin-Worth-Henderson House) Historic Landmark
Public
Hearing
Stewart Gray, Charlotte-Mecklenburg Landmarks Commission
Summary: Constructed c. 1898, the Martin-Worth-Henderson House initially served as the residence of two Davidson College presidents, symbolizing the symbiotic relationship between the Town and Davidson College. The property is of local architectural and historical importance due to its association with Mary Turpin Martin and Lucy Battle Martin, its use as a boarding house, and its architecture. The November 12, 2019 public hearing is an opportunity for commissioners to further understand the proposed historic landmark designation as well as to hear input from the public. This item is for discussion only.

Agenda Memo - Martin-Worth-Henderson House Landmark Designation 11.12.19.pdf

Attachment - Martin-Worth-Henderson House Landmark Designation Report and Draft Ordinance.pdf

Presentation - Martin-Worth-Henderson House Landmark Designation 11.12.19.pdf
 
(b) Historic Preservation Ordinance Public Hearing
Lindsay Laird, Planner

Summary: The Town of Davidson was recently designated as a Certified Local Government (CLG) by the State Historic Preservation Office (SHPO). In North Carolina, governments which qualify for certification must have an active and legally adequate historic preservation commission, and must meet the federal requirements for certification. The Historic Preservation Ordinance (attached) was drafted using the state model ordinance language with Davidson-specific references. The purpose of working to adopt a version of the Historic Preservation Ordinance is to ensure that the town enforces appropriate state and federal legislation for the designation and protection of historic properties.

The Historic Preservation Ordinance draft is being presented to the board of commissioners for a public hearing. This is a part of the strategic plan as it relates to historic preservation. This item is for discussion only.
 
Agenda Memo - Historic Preservation Ordinance 11.12.19.pdf

Attachment - Historic Preservation Ordinance Staff Analysis 11.12.19.pdf

Attachment - Historic Preservation Ordinance Draft 11.12.19.pdf

Presentation - Historic Preservation Ordinance 11.12.19.pdf

VI. PUBLIC COMMENTS - The Board shall provide at least one period for public comment per month at a regular meeting.

VII. CONSENT - Consent items are typically non-controversial and routine items. Prior to the board's adoption of the meeting agenda the request of any member to have an item moved from the consent agenda to old business must be honored by the board. All items on the consent agenda must be voted on and adopted by a single motion.
 
(a) Consider Approval of Draft October Meeting Minutes
Summary: Draft Meeting Minutes from October 8 work session, October 14 mini retreat, and October 22 regular meeting.

DRAFT Meeting Minutes10-08-19.pdf

DRAFT Meeting Minutes 10-14-19.pdf

DRAFT Meeting Minutes 10-22-19.pdf

(b) Consider Approval of FY20 Non-Profit Grants Recommendation from
Livability Board

Summary: Consider approval of funding for non-profit grant applicants as recommended by the Livability Board:

Davidson Community Players ($3,750 requested; $3,750 recommended)
 
Davidson Lands Conservancy ($10,000 requested; $10,000 recommended)

Davidson LifeLine ($5,000 requested; $5,000 recommended)

Davidson Learns ($2,000 requested; $2,000 recommended)

Music at St. Albans ($1,380 requested; $1,380 recommended)

Albans Episcopal Church—La Escuelita San Alban ($1,800 requested; $1,800 recommended)

Agenda Memo - FY20 Non Profit Grant Recommendation 11.12.19.docx

Attachment - NonProfit Funding Livability Board Recommendations 10.23.19.pdf

(c) Consider Approval of Davidson Village Network Grant
Summary:
Consider approval of funding for the Davidson Village Network (DVN). At the October 22 meeting, the Board of Commissioners discussed the DVN non-profit grant application for $10,000 in funding. The board directed staff to add this item on the consent agenda for approval.
 
Agenda Memo - Funding for Davidson Village Network 11.12.19.docx

(d) Consider Approval to Authorize the Mayor to sign a Letter Agreement with TDS
Summary: Consider approval to Authorize the Mayor to sign a Letter Agreement with TDS which moves the outside closing date for the sale of Continuum from December 31, 2019 to January 3, 2020.
 
Attachment - TDS Letter Agreement 11.12.19 .DOCX

(e) Consider Approval of Sole Source Contract: PlayCore Match Grant for Playground Partnership with Bradford HOA
Summary: The town, in partnership with Bradford HOA, received a match grant from PlayCore for $70,000 in playground equipment to replace the current dilapidated equipment. NCGS §143-129(6) requires board approval of sole source purchases. This is a purchase of apparatus, supplies, materials, or equipment where the product is only available from one source. In this case, the playground equipment is only available from this manufacturer because of the grant requirements.

Agenda Memo - Sole Source Contract for PlayCore Match Grant with Bradford HOA 11.12.19.docx

VIII.    OLD BUSINESS
 
(a) North Main St. Extension of the Davidson Local Historic District Update

Lindsay Laird, Planner
Summary: The Town of Davidson continues to explore the expansion of the local historic district, with a goal of preserving and protecting historically significant structures. Following public input sessions and a windshield survey that took place this summer, consultant Mary Ruffin Hanbury, of Hanbury Preservation Consulting, provided a draft report for a portion of the existing National Register District north of the existing Davidson Local Historic District.

The proposed North Main Street Extension of the Davidson Local Historic District is being presented to the board as an FYI.

Agenda Memo - North Main Street Extension, Davidson Local Historic District Update 11.12.19.pdf

Attachment - North Main Street Extension, Davidson Local Historic District Designation Report 11.12.19.pdf

Attachment - North Main Street Extension, Davidson Local Historic District Map 11.12.19.pdf

Presentation - North Main Street Extension, Davidson Local Historic District Update 11.12.19.pdf
 
(b) Consider Approval of Local Housing Preference Policy
Cindy Reid, Affordable Housing Manager

Summary: The purpose of this policy is to provide that applicants who live or work in town will be given priority when applying for affordable housing over others who do not have the same connections to town. This preference will be applicable to housing units built through the town’s affordable housing program, town owned homes, and projects that receive a grant subsidy from the affordable housing (PIL) fund. The board discussed this at the October 22 meeting.
 
The board is being asked to consider approval of Resolution 2019-42 implementing the local housing preference policy at this meeting.
 
Agenda Memo - Resolution 2019-42 for Local Housing Preference Policy 11.12.19.pdf

DRAFT Resolution 2019-42 Local Housing Preference Policy.pdf
 
(c) Targeted Conditional Zoning Growth Management Tool Discussion
Jason Burdette, Planning Director

Summary: The Board of Commissioners directed staff to explore strategies to better control the pace of development –specifically targeted conditional zoning. Staff brought information to the board in July 2019 and was directed to explore creative strategies to implement a targeted conditional requirement for residential development. The board of commissioners provided specific feedback on preferred strategies at the September work session. All strategies assume the existing planning areas designation as a baseline for any development. This discussion focuses on development size thresholds in the Village Infill, Neighborhood Edge, and Rural Planning Areas.
 
Agenda Memo - Targeted Conditional Zoning Growth Management Tool Discussion 11.12.19.docx
 
Staff Analysis - Targeted Conditional
 
IX.     NEW BUSINESS

(a) Recommendation of 2020 Advisory Board Appointments
Jamie Justice, Town Manager

Summary: The Town of Davidson has four citizen advisory boards: Design Review Board, Livability Board, Planning Board, and Public Art Commission. Appointments are made by December to fill the expiring terms. Each year, the town advertises for citizens to apply to serve on these advisory boards. A nominating committee consisting of the mayor, two commissioners, the manager, the chairs of the advisory boards, and the staff liaisons to the advisory boards reviews the applications and determines who to recommend for appointment. The board of commissioners receives the nominations and makes the final decision on appointments.
 
The town board will be asked to consider approval of the 2020 recommendations for advisory board appointments at the December 3 meeting. This item is for discussion only.
 
Agenda Memo - 2020 Recommendations for Advisory Boards Appointments 11.12.19.pdf

Attachment - 2020 Recommendations for Advisory Board Appointments.pdf
 
(b) Consider Approval of 548 Potts Street Sewer Extension Request
Jamie Justice, Town Manager

Summary: Under the town's agreement with Charlotte Water, Davidson Board of Commissioners approval is required for any water and sewer extension (extension of water and sewer lines to serve a property that is not a connection to existing lines adjacent to a property) to service a property. It has been determined by Charlotte Water that 548 Potts Street requires a sewer extension.
 
The property owner requests that a sewer extension be granted to allow for construction of one single family home. The parcel is currently undeveloped and in the city limits.
 
The board is asked to review the request through the town's water/sewer extension policy (attached) and consider approval of the sewer extension request to 548 Potts Street.
 
Agenda Memo - 548 Potts Street Sewer Extension Request 11-12-19.pdf

Attachment - 548 Potts St Sewer Extension Request.pdf

Attachment – 548 Potts St Sewer Extension Project Site Limits.pdf

Attachment - Resolution 2018-12 -Water and Sewer Extension Policy.pdf


(c) Consider Approval of Parks and Recreation Projects for County Prioritization
Town Manager Jamie
Justice
Summary: The Mecklenburg County Parks and Recreation Department has recently initiated updating its county-wide master plan for parks and recreation. As part of this process, the county is encouraging and accepting recommendations for priority projects—both parks and greenways—from its municipal partners. The River Run to Summers Walk greenway connection has been the board of commissioners' highest greenway priority to the county, dating back to 2014. Beaty Park will serve as the northern gateway to both the Town of Davidson and Mecklenburg County.

Both of these projects ranked as high priority projects at the board retreat in March 2019. Partnering with the county in development of these projects has been discussed positively on the staff level. If the two projects are included in the master plan, it is likely that a future step will include determining a matching funding arrangement to move them forward.

The board is asked to consider approval of directing staff to forward a memorandum to Mecklenburg County regarding the inclusion of the River Run to Summers Walk greenway connection and Beaty Park for the county-wide master plan update for parks and recreation.
Agenda Memo - Parks & Recreation Projects for County Prioritization 11.12.19.pdf
 
(d) Consider Approval of 2020 Meeting Schedule
Town Manager Jamie Justice
Summary: The proposed meeting schedule includes meetings on the 2nd and 4th Tuesdays of the month and four (4) quarterly meetings, alternating between morning and evening sessions.
 
DRAFT 2020 Meeting Schedule.pdf
 
X.    SUMMARIZE MEETING ACTION ITEMS - Town Manager will summarize items where the board has requested action items for staff. 

XI.    ADJOURNMENT

LIVE STREAMING: We will live stream the meetings and encourage you to watch via this link, if you are unable to attend: http://townofdavidson.org/73/Meeting-Agendas-Minutes
  
All agendas are listed at this link: http://townofdavidson.org/73/Meeting-Agendas-Minutes.
Agendas for meetings held on the second and fourth Tuesday of the month are posted the Friday prior.

For more information, please contact Town Clerk Betsy Shores at bshores@townofdavidson.org or 704-940-9614.

Community members requiring reasonable accommodation (such as an interpreter or other auxiliary aids) to access public meetings should contact Town Clerk Betsy Shores prior to the meeting at 704-940-9614 or bshores@townofdavidson.org
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